About the role

Joblogic is scaling fast and events are becoming a serious growth channel for the business. We're looking for an Events Coordinator to take ownership of the operational and logistical delivery of our events programme, working closely with and reporting to the Senior Events Manager.

You'll deliver a busy schedule across trade shows, smaller in person events and webinars. The Senior Events Manager owns the strategy, budget and commercial results. Your job is to make sure every event runs smoothly on the ground. Venues booked, suppliers briefed, materials shipped, registration handled, and the day itself delivered without a hitch.

This is a great role for someone hands on and highly organised who enjoys the detail of making an event actually happen.

What your main focus will be

• Take ownership of the logistics and on the ground delivery for every event on the calendar
• Coordinate venues, suppliers, AV, stand builders, printers, caterers and contractors, keeping them to brief and deadline
• Build and maintain event timelines, run sheets, checklists and supplier schedules, flagging risks or delays to the Senior Events Manager early
• Own the events calendar as a living document the wider business can see
• Handle day to day supplier coordination, raise purchase orders and check invoices against what was agreed
• Track spend against the budget the Senior Events Manager sets, flagging anything heading off course
• Manage contract admin, chase signatures and check cancellation terms before we commit
• Collect risk assessments, method statements and public liability certificates from suppliers
• Complete venue risk assessments and make sure insurance and compliance paperwork is in place before every event
• Manage post event admin including supplier returns, invoice checks, debriefs and thank you communications
• Keep trackers and documentation accurate, feeding clean data into the reporting the Senior Events Manager compiles
• Coordinate stand build, run setup, troubleshoot on the day and manage pack down
• Organise internal staffing: rotas, kit lists and briefing the sales and SDR teams before doors open
• Support lead capture and note taking on site, then hand it over promptly for follow up
• Set up webinar platforms, run dry runs with speakers and support live delivery

What you bring

• Every event runs smoothly on the day, with logistics handled well ahead of time
• Venues, suppliers, AV and materials are booked, briefed and confirmed with no last minute scrambles
• Registration and attendee communications are clear, professional and on time
• Compliance paperwork is complete before every event, not chased afterwards
• Risks and delays are flagged early, giving the Senior Events Manager time to act
• Event data and lead handovers are accurate and delivered promptly
• The Senior Events Manager can trust the operational detail is covered
  

Nice-to-have points

• Experience coordinating or delivering the logistics for B2B events, trade shows or conferences
• Highly organised, with a methodical approach to timelines, checklists and supplier coordination
• Confident managing suppliers, venues and contractors day to day
• Comfortable working in HubSpot, Slack and Monday, or able to pick these up quickly
• Experience with registration platforms and CRM data for attendees and leads
• High attention to detail and calm under pressure during on site delivery
• Happy supporting someone else's strategy and making it run brilliantly
• Experience using HubSpot for event registration, attendee data and lead handover
• Familiarity with Lemlist or similar outbound tools
• Webinar platform experience
• Full UK driving licence

Remuneration package and benefits

• Market competitive salary range – commensurate with your experience and abilities
• Work within a global SaaS product company with strong growth momentum
• Opportunity to collaborate with international teams across the UK, Pakistan, and Vietnam
• Clear career progression opportunities as Joblogic continues to scale globally
• Hybrid working arrangements supporting work-life balance
• Collaborative and fast-paced working environment
• Regular company events and team activities
• Learning and development opportunities through Joblogic Academy and internal training

About Joblogic

Established in 1998, Joblogic is the UK's #1 Field Service Management (FSM) software platform. We are a global business with offices in the UK, Pakistan, and Vietnam. Since our management buy-out in 2013, we have grown from ~£500K ARR to £35M+ ARR and expanded our team from 11 to 500+ people.

Recently, we secured a strategic growth investment from Vista Equity Partners — a global technology investor specialising in enterprise software. This investment includes over £100 million in new primary capital and will fuel our next phase of growth by accelerating our AI-first roadmap, expanding our platform into CAFM capabilities, and supporting our expansion across Europe and beyond.

With Vista's backing, we're transforming from a successful UK business into a global scaling SaaS rocket ship, and we'd love for you to join us on our journey to £100M ARR across international markets.